Heartcore Portfolio Careers

Discover opportunities across our portfolio of companies who are enchanting the world through technology

Customer Service Representative (f/m/d)

Kaia Health

Kaia Health

Customer Service
Berlin, Germany
Posted on Wednesday, January 31, 2024
Kaia is a mission-focused health technology company.
Our story began in 2016, when our founders Konstantin Mehl and Manuel Thurner, set out on a mission to bring affordable and accessible relief to millions of people with chronic conditions. No strangers to chronic pain themselves, they decided to innovate ways to remove the obstacles many people experience in getting the leading-edge care they need in order to live their best lives.
How do Kaia apps work? Kaia uses a dynamic AI-powered algorithm. Our programs are based on multimodal rehabilitation, a holistic approach to managing chronic conditions. Our users have easy access via smartphone and tablet to our programs for back/hip/knee pain and COPD using this evidence-based approach.
Five years into our story, we are a leader in digital therapeutics, with 500,000+ users worldwide. Having raised $125 million from investors such as Optum Ventures, idInvest, and Balderton Capital. We are poised to create a global footprint in digital self-care; Kaia is patient empowerment made easy.
The regulatory landscape is quickly adapting to the digital ecosystem. Therefore, our mission and strategy bring new opportunities for exceptional talent to join our journey. With over 100 “Kaianeers” spread across the globe, we need now, more than ever, specialized talent to help take our mission further.

We are looking for a Customer Service Representative to join our team and contribute to our effort to bring our evidence-based therapies to as many people as possible. As one of the first digital therapeutics in the markets and with the largest patient basis, we can build on our unique strengths in technology leadership and industry-leading clinical evidence.

As a Customer Service Representative, you spend most of your day providing fast and painless customer support by email, chat, and phone - this is your core responsibility. You troubleshoot potential bugs, document feature requests, and collaborate with the rest of the team to help elevate the voice of the customer at Kaia.

What our Customer Support team typically does:

  • Respond to customer questions via email, chat, and phone. We work directly with patients, physicians, and insurance companies;
  • Troubleshoot issues and bugs reported by Kaia customers;
  • Assist customers with insurance and prescription questions;
  • Organize and update internal documentation;
  • Gather, review, and share insights from customer feedback;
  • Assist the team with a wide range of administrative requests.


  • You have previous experience in a customer-facing role, ideally at a technology company. Bonus points if you’ve worked in the healthcare industry;
  • You have great listening skills, with a genuine desire to help people and solve problems with empathy and compassion;
  • You are fluent in English and German (native level or near native level);
  • You are highly organized and detail oriented;
  • You are a good communicator and a great writer - your communication skills are critical to your success;
  • You have experience with Zammad (or similar help desk), JIRA, Google Docs, Slack, etc.

What we offer in Germany:

  • A competitive salary
  • Occupational pension plan opt-in
  • Gym membership subsidy
  • Mobile Plan
  • Child Care subsidy opt-in
  • Flexible working hours
  • Transportation Allowance up to 60€ per month
  • Meal allowance up to 100€ per month
  • A laptop of your choice (Mac or PC) up to 2,000€
  • 600€ budget for peripherals
  • An annual budget of 1,200€ dedicated to your personal development and 4 personal development days off
  • 24 vacation days and flexible PTO
  • Complimentary access to Kaia app
  • Free beers after 6pm in the office & Free fruits
  • Centrally located office in Munich (Sendlinger Tor) or possibility to book a desk in a local co-working space.

Some of the benefits of being a Kaianeer:
  • You can directly influence the future of digital health in a team of industry experts and digital shapers.
  • You will work alongside serial entrepreneurs (previously founded and scaled another startup, Foodora).
  • You’ll enjoy accessible leaders, a hybrid (home/office) or remote work environment, and flexible vacation and working times.
  • We support your professional development and have a budget and PTO set aside for you just for that!
  • Happy hours, team events, and knowledge-sharing sessions.
  • Join us if you’re looking for an entrepreneurial adventure and an exciting place to grow personally and professionally.