Heartcore Portfolio Careers

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Medical Event/Congress Working Student (m/f/d)

Kaia Health

Kaia Health

Munich, Germany
Posted on Wednesday, July 26, 2023
Kaia is a mission-focused health technology company.
Our story began in 2016, when our founders Konstantin Mehl and Manuel Thurner, set out on a mission to bring affordable and accessible relief to millions of people with chronic conditions. No strangers to chronic pain themselves, they decided to innovate ways to remove the obstacles many people experience in getting the leading-edge care they need in order to live their best lives.
How do Kaia apps work? Kaia uses a dynamic AI-powered algorithm. Our programs are based on multimodal rehabilitation, a holistic approach to managing chronic conditions. Our users have easy access via smartphone and tablet to our programs for back/hip/knee pain and COPD using this evidence-based approach.
Five years into our story, we are a leader in digital therapeutics, with 500,000+ users worldwide. Having raised $125 million from investors such as Optum Ventures, idInvest, and Balderton Capital. We are poised to create a global footprint in digital self-care; Kaia is patient empowerment made easy.
The regulatory landscape is quickly adapting to the digital ecosystem. Therefore, our mission and strategy bring new opportunities for exceptional talent to join our journey. With over 100 “Kaianeers” spread across the globe, we need now, more than ever, specialized talent to help take our mission further.

We are looking for a highly motivated and organized person to join our team as a Medical Event/Congress Working Student. In this role, you will play a crucial role in assisting with the planning, organization, and coordination of healthcare professional (HCP) events and congresses throughout Germany. This is a great opportunity to gain valuable hands-on experience in the medical event industry and contribute to the success of our events. You will be reporting to our Marketing Designer EU.


  • Assist in the planning and coordination of medical events and congresses for healthcare professionals (HCPs) in collaboration with the event team.
  • Coordinate with external suppliers, vendors, and partners to ensure the smooth execution of events.
  • Assist in the development of event materials, including invitations, agendas, programs, and promotional materials.
  • Provide on-site support during events, including setup, registration, attendee assistance, and troubleshooting.
  • Assist with post-event evaluation, including gathering feedback from participants, analyzing event data, and preparing reports.
  • Support the maintenance and updating of event calendars, databases, and documentation.
  • Collaborate with cross-functional teams, such as Marketing, Medical and Sales, to ensure event objectives align with overall company goals.
  • Manage travel logistics for congress participants and marketing team unit.


  • Currently enrolled as a student at a university in Germany, preferably in the field of Event Management, Marketing, Healthcare Management, or a related discipline.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders.
  • Proficiency in G Suite.
  • Fluent in both German (at native level) and English, with excellent written and verbal communication skills in both languages.
  • Passion for project management and organization, strong interest in healthcare topics and medical research is a plus.
  • Ability to work independently as well as part of a team.
  • Prior experience in event management or healthcare-related roles is advantageous but not required.

Some of the benefits of being a Kaianeer:
  • You can directly influence the future of digital health in a team of industry experts and digital shapers.
  • You will work alongside serial entrepreneurs (previously founded and scaled another startup, Foodora).
  • You’ll enjoy accessible leaders, a hybrid (home/office) or remote work environment, and flexible vacation and working times.
  • We support your professional development and have a budget and PTO set aside for you just for that!
  • Happy hours, team events, and knowledge-sharing sessions.
  • Join us if you’re looking for an entrepreneurial adventure and an exciting place to grow personally and professionally.

What we offer in Germany:

  • A competitive salary
  • Occupational pension plan opt-in
  • Gym membership subsidy
  • Mobile Plan
  • Child Care subsidy opt-in
  • Transportation Allowance up to 60€ per month
  • Meal allowance up to 100€ per month
  • A laptop of your choice (Mac or PC) up to 2,000€
  • 600€ budget for peripherals
  • An annual budget of 1,200€ dedicated to your personal development
  • 24 days PTO + flexible PTO, plus 4 days personal development days off
  • Complimentary access to Kaia app
  • Free beers after 6pm in the office & Free fruits
  • Centrally located office in Munich (Sendlinger Tor)