Heartcore Portfolio Careers

Discover opportunities across our portfolio of companies who are enchanting the world through technology

Office Management Intern (w/m/d)



Berlin, Germany
Posted on Friday, June 7, 2024

At HeyJobs, we have a clear mission: to help everyone find the right job and lead a fulfilling life. For 8 years, we've been revolutionizing the recruitment market with our AI-based job platform. Our technology simplifies the path to a new job like never before and helps companies solve their skilled labor shortages.

With over 4,700 satisfied clients, including 8 of the top 10 largest employers in Germany and Austria, leading companies rely on HeyJobs for their recruiting. Last year alone, we helped over 100,000 people find their new jobs. Already, more than 1% of all hires occur through the HeyJobs platform.

Our vision is to achieve the most hires in the market by 2030. To do this, we need you and your talents on our team. Become a part of HeyJobs and shape the future of recruiting with us! Join the HeyVolution!

We offer you an influential role in a fast-growing company:

Empower team success & create a vibrant workplace culture!

Are you passionate about fostering a positive and efficient work environment? We are seeking a Office Management Intern (w/m/d) to join our team in Berlin. In this role, you'll play a key part in maintaining a smooth and motivating workplace and building strong relationships with both internal and external stakeholders. If you're a detail-oriented, solution-focused individual with a passion for operational excellence and team success, we'd love to hear from you.

🎯 How you can contribute to HeyJobs

  • Daily Office Running: you maintain a smooth running of our HeyHub in Berlin, ensuring a safe, motivating and productive work environment.

  • You are taking care of our reception services: welcoming visitors, mail & deliveries, transponder management, and facilitating reception area.

  • You are responsible for the order management for all office related processes: office catering, office equipment materials, office furniture.

  • You effectively build great relationships with external suppliers as well as internal stakeholders and reduce organisational friction.

  • You foster team engagement: You will be a key contributor to the overall ‘HeyJobs experience’ for all employees, being the first point of contact for all employee questions & the soul of the office.

🤝 What sets you up for success

  • You are willing to do an 6 month internship with HeyJobs.

  • You love people and are intrinsically motivated by a happy & thriving team.

  • You like coming to the office on 5 days per week.

  • You bring a strong service orientation, ideally with a background in office management or hospitality.

  • You strive for operational excellence & have a strong attention to detail.

  • You have a positive, can-do mindset and a solution-oriented work style

  • You communicate in a structured and clear manner, fluently in german & english.

❤️‍🔥 What you will love about us

  • People & Values: We treat people in the way people should be treated, we bring out the best in everyone, we put our people first. Learn more here.

  • Work-Life Balance: 28 holidays*, plus 1 additional day p.a., minimum 3 weeks work from anywhere per year and a 1-month paid sabbatical* every 3 years, flexible work hours

  • Growing individually and as a team: 7 step career framework, bi-yearly performance reviews, 3 days of yearly educational leave & 500€ budget*, HeyJobs Leadership Training Programs

  • Benefits: €50 monthly allowance* with Ben Card to spend on something you actually need and want. HeyJobs discounts for sustainable products and services via FutureBens & more

  • Societal Impact Employee Groups: Follow your passion with HeySustainability, HeyVoices, HeySisterhood, HeyPeace or found your own circle

  • Events & Feel Good initiatives: Fresh fruit, great drinks, monthly team lunch, 3 company-wide events per year, quarterly team events & plenty of feel good initiatives

  • Great offices with high quality equipment: MacBook / ThinkPad, Sennheiser Headset, screen for home office + additional hardware; HQ Berlin (Kreuzberg, Paul-Lincke-Ufer); HeyHub Cologne (Design Offices Gereon), HeyHub Vienna (centrally located in 1020 Vienna) all with standing desks, hybrid set-up meeting rooms & AC - good public transport connections & great lunch options

At HeyJobs diversity and inclusion is key to creating a culture attracting the best talent and ultimately leading to achieving our vision. Together, we are 30 different nations, 45% women and 50% female leaders.

We are explicitly not hiring anyone who discriminates on the basis of religion, national origin, gender-identity, sexual orientation, age, marital status, or any other aspect that makes you. We encourage individuals from LGBTQIA+ and other underrepresented groups to apply.

We are proud to have been continuously ranked as one of Berlin's best tech employers!

See for yourself: Top Startup Employer (German), Kununu, Glassdoor, Top 25 LinkedIn Startups.

*offers may differ for international hubs and for employment status.